Sponsorship Packages

 

Registrations

Complimentary conference registrations

Spacious

We provide spacious booth options

Passport Card Drawing

encourages attendees to visit your booth.

Exhibitor

0 Spots Open
$3,500
  •  
  • 2 Complimentary conference registrations
  • Booth space
  • Material at registration table
  • Social media promotion*
  • Option to buy sponsorship add-ons*
  • Company highlighted in broadcast email to attendees
  • Attendee emails (those who have consented for exhibitor contact)
  • Introduce company at beginning of conference*
  • Share about products and services at a reserved lunch table*
  • Logo linked to website
  • Logo on website
  • Option to include material in attendee gift bags*
  • Company listed on conference resource page (Link given to all attendees)
  • Opportunity to participate in Passport Card Drawing*
  • Digital conference recording
  • Webinar with Dr. Lynch*
  •  
  •  
Register Now

Premier

0 Spots Open
$5,000
  •  
  • 3 Complimentary conference registrations
  • Booth space
  • Material at registration table
  • Social media promotion*
  • Option to buy sponsorship add-ons*
  • Company highlighted in broadcast email to attendees
  • Attendee emails (those who have consented for exhibitor contact)
  • Introduce company at beginning of conference*
  • Share about products and services at a reserved lunch table*
  • Logo linked to website
  • Logo on website
  • Option to include material in attendee gift bags*
  • Company listed on conference resource page (Link given to all attendees)
  • Opportunity to participate in Passport Card Drawing*
  • Digital conference recording
  • Webinar with Dr. Lynch*
  •  
  •  
Register Now

Sponsorship Add-ons

  • Argosy Cruise Sponsorship – $1,500 (Recognized in promotional material as sponsor(s) / Limited to 2)
  • Attendee Registration Bag – $1,000 (Logo included on registration bags / Limited to 1)

Sponsorship Details

*Social Media Promotion will include at least 2 Facebook posts and 5 tweets.

*Material in Registration Bags includes 2 promo sheets and/or sample products.

*Introduce company for 5 min. at the beginning of conference.

*Lunch Table will be reserved for your company and an announcement will be made before lunch so those interested in learning more about what you do can sit at your table.

*The Passport Card Drawing is another opportunity to encourage attendees to visit your booth. Attendees must have their passport card signed at each booth to be eligible to win prizes. Drawings will be held daily before the exhibitor breaks. Please indicate on your application, if you would like to provide a prize for potential winners (MINIMUM $150 value). Whether you choose to provide a prize or not, you will still be listed on the passport card.

*Webinar with Dr. Lynch 60 min. webinar scheduled at a mutually agreed upon time.

Conference Schedule

The exhibit areas will be open during breakfast, lunch, breaks and 30 minutes after the conference dismisses each day. Exhibitors are not expected to staff their booth during conference sessions. If there is room, exhibitors may stand in the back of the ballroom during sessions.

All sessions will be in the Grand Pacific Ballroom A-D.

Thursday, April 27th

7:00 Breakfast
8:00 Keynote – Strategic Medicine. Principles of Strategic Medicine. – Ben Lynch, ND
9:00 Genetic Reports: The Options – Ben Lynch, ND
10:00 Break
10:30 Latest Findings in Epigenetic Controls – Ben Lynch, ND
11:30 Using Genetics in Clinical Practice
12:30 Lunch
2:00 Workshop 1 – Basic case studies
3:30 Break
4:00 Workshop 2 – Basic case studies
5:30 Q & A
6:00 Dismiss

Friday, April 28th

7:00 Breakfast
8:00 Thinking Multidimensionally – Ben Lynch, ND
9:00 Impacts of Stress on Pathways – physical, mental, microbial, chemical
10:00 Break
10:30 TBD
11:30 Clinician Heal Thyself – Jess Armine, DC
12:30 Lunch
2:00 Workshop 3 – Intermediate case studies
3:30 Break
4:00 Workshop 4 – Intermediate case studies
5:30 Q & A
6:00 Dismiss

Saturday, April 29th

7:00 Breakfast
8:00 Lab Testing and Epigenetic Controls – Micronutrient Testing – Bernarda Zenker, MD
9:00 Lab Testing I – Heavy Metals
10:00 Break
10:30 Lab Testing 2 – Organic Acids & Amino Acids – Eric Balcavage, DC
11:30 Lab Testing 3 – Infections
12:30 Lunch
2:00 Workshop 5 – Advanced case studies
3:30 Break
4:00 Workshop 6 – Advanced case studies
5:30 Q & A
6:00 Dismiss

Sunday, April 30th

7:00 Breakfast
8:00 Online Consulting
9:00 Cash Only Practice
10:00 Break
10:30 Black vs Red: How to be Profitable
11:30 Turning Pro
12:00 Q & A
12:30 Dismiss

Booth Floor Plan 

HOTEL & CONFERENCE LOCATION

SEATTLE MARRIOTT WATERFRONT
2100 Alaskan Way Seattle, Washington 98121 USA

Frequently Asked Questions

What is the booth size?
The booth sizes are approximately 8×8 and includes a skirted 6-foot tabletop display, 2 chairs, and a wastebasket. Please email [email protected] if a larger space is needed.
When is exhibitor set-up?
Wednesday April 26th from 7:00pm – 9:00pm. Please check-in at the registration table first.
When is exhibitor take-down?
Sunday, April 30th from 10:30am – 1:00pm. All exhibits must be dismantled by 1:00pm on Sunday, April 30th.
Will there be pipe and draping?
No. We recommend a standalone backdrop, if other accommodations need to be made, please refer to the hotel’s Exhibitor Request Form or contact [email protected]
Am I permitted to run giveaways or other contests?
Yes. Giveaways are encouraged as a way of attracting attention to your exhibit.
Am I permitted to collect attendee information at my exhibit?
Yes. However, please respect the privacy and inbox of our attendees and do not misuse the information that you collect.
Terms & Conditions

By applying for exhibit space, the exhibitor agrees to adhere to all conditions and regulations set forth in this prospectus. Seeking Health Educational Institute, otherwise known as SHEI, requests the full cooperation of each exhibitor.

Eligibility SHEI reserves the right to determine the eligibility of an exhibitor. Exhibitors may be rejected, if in the sole judgment of SHEI, the exhibitor or exhibit or proposed exhibit shall in any way be deemed unsuitable. If an exhibitor is ejected for violation of these rules, or for any other stated reasons, then SHEI is not liable for refunds, rentals, or other exhibit expenses.

Booth Rental Exhibit space will be rented for usage between April 27-30 2017. Booth to include, one 6’ table, two chairs and one wastebasket. No space will be assigned or reserved without full payment. All space will be reserved on a first-come, first-serve basis until all space is sold. Electrical, audio/visual and signage are added costs, available for purchase through The Seattle Waterfront Marriott.

Cancellations and Reductions If a company wishes to cancel its space after submitting a signed contract and payment, it must do so in writing. A full refund (less an administrative fee of $250.00) will be made for cancellations prior to February 27, 2017, after this date, there will be no refunds. Exhibitor no shows and any exhibit space not staffed during the exhibition will be treated as cancellations. There will be no refunds for these cancellations. SHEI may cancel this contract, upon reasonable cause, or upon the occurrence of events beyond its control, which makes performance impossible or useless, upon written notice to the exhibitor by an authorized agent, employee, or officer of SHEI. SHEI reserves the right to alter, reduce or redistribute allocated space upon reasonable cause, or upon the occurrence of events beyond its control, which render previous space allocation impossible or useless, upon written notice to the exhibitor by an authorized employee of SHEI. In the event of such cancellation or reduction, SHEI agrees to negotiate in good faith toward refund, reduction, or alternate application of the sums paid by the exhibitor as rental fees.

Subletting Booth Space Exhibitors may not assign or sublet to others all or part of the space allotted and may not display goods or services other than those manufactured, distributed or sold by the exhibiting company.

Booth Staffing and Exhibitor Badges Qualified representatives of the exhibiting company must be present at all times during exhibit hours and wear the exhibitor badges provided.

Booth Display Regulations Exhibits are to be a maximum height of 8’, and the display must not interfere with the light or space of other exhibitors and must be in keeping with the general exhibit plan, preserving the open booth appearance. No part of any exhibit, including signs, can be posted, nailed, or otherwise affixed to walls, doors, or any other structures in any way that might cause defacement. Booth decorations are to be professional, standard booth design.

Media Related Activities All public relations, press & media related activities, must be approved by SHEI.

Advertising/Public Relations Distribution of promotional materials printed by exhibitors or their representatives is limited to the exhibit area rented by the exhibitor. Materials displayed in other areas may be removed by The Seattle Waterfront Marriott or SHEI. Third parties such as advertising/public relations agencies acting on behalf of the exhibitors must also abide by all rules and regulations related to SHEI. It is the responsibility of the exhibitor to make all parties aware of all rules and guidelines.

Sponsored Functions Social and hospitality functions conducted by the exhibitor must be in a manner that is consistent with the professional and educational nature of SHEI. All planned functions must be approved by SHEI in writing. Non-exhibiting companies are prohibited from hosting hospitality functions, market research or focus groups during the SHEI Conference without the expressed written approval of SHEI.

Security Exhibitors should keep all valuables with them at all times. SHEI and The Seattle Waterfront Marriott are not responsible for any personal or company property while exhibiting at the 2017 SHEI Conference.

Insurance Each exhibitor acknowledges that neither SHEI nor The Seattle Waterfront Marriott maintains insurance covering the exhibitor’s property. It is the sole responsibility of the exhibitor to secure insurance against the loss of or damage to property.

Indemnity The exhibitor agrees to indemnify and hold SHEI, its employees, representatives and contractors and The Seattle Waterfront Marriott and their respective employees, representatives, and contractors, harmless from any loss, liability, costs or damages arising from actual or threatened claims that may at any time be incurred, suffered, sustained by or imposed upon by SHEI and /or The Seattle Waterfront Marriott or their respective employees, representatives and contractors by reason of exhibitor’s activities pursuant to the approved exhibit space application and contract. This indemnification and hold harmless agreement includes but is not limited to any and all claims, damages, losses or expenses attributable to personal or bodily injury sickness, disease or death, or injury to or destruction of tangible property, including the loss of such property.

Damage to Facility Exhibitors must surrender space occupied/rented in the same condition as at the time of occupation. Exhibitors will be responsible for any damage done to the facilities and for any and all claims and demands on account of any injury, death or damage done to property occurring in or upon exhibitor’s booth space or due to the actions of the exhibitor, their staff or representatives. No nails, tacks or screws may be driven into the floor, wall or woodwork of the building.

Compliance with Laws and Local Ordinances License and permits required by local statue, ordinance or regulation (if any) are to be obtained and paid for by the exhibitor. Each exhibitor will be individually responsible for compliance with local health, fire and safety ordinances and regulations including compliance with all applicable provisions of the Americans with Disabilities Act within its booth and exhibit space including but not limited to wheelchair access provisions.

Exhibit Set-up Booths must be set-up and ready to go by 7:00 AM Thursday, April 27, 2017. Any booths not claimed by 7:00 AM on Thursday April 27, 2017, may be assigned to another exhibitor unless SHEI has been made aware of extenuating circumstances. There will be no refund to the original exhibitor. Exhibitor set-up is Wednesday April 26th from 7:00pm – 9:00pm.  All electrical, audio/visual, and signage must be purchased by April 1, 2017 through Seattle Waterfront Marriott.

Exhibit Take-down Exhibits must remain open until 10:30am on Sunday, April 30, 2017. All exhibits must be removed and packed and labeled for shipment by 1:00 PM on Sunday, April 30, 2017. If exhibits are not removed by this time, The Seattle Waterfront Marriott and SHEI have the right to remove exhibits and charge the expense to the exhibitor. All garbage, waste, packing materials in exhibitor’s space must be disposed of properly in approved receptacles or The Seattle Waterfront Marriott and SHEI have the right to remove and charge the expense to the exhibitor.

Violations Exhibitors or their representatives who fail to abide by the rules and regulations or conditions of this agreement or who, in the opinion of SHEI representatives, conduct themselves unethically, may be dismissed from their exhibitor space without a refund.

For other exhibitor or conference questions, please email [email protected]

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